The 2011 Cougar Invitational for Girls
May 1, 2011 – Hawken Upper School
“Sportsmanship is the name of the Game!!”
Dear Track Coach,
I’d like to invite you to the 2011 Cougar Invitational for Girls. The Meet will be held Sunday May 1, 2011 at Hawken Upper School. The school is located on County Line Road, just North of Mayfield Road in Chesterland.
The meet will start at 1:15pm and should end about 6:00pm. Attached you will find the order of events, entry procedures/forms, and meet guidelines.
o We will use the online registration system at www.athletic.net for entries. All Entries will be processed through this website. You can enter athletes through the website until 12:00noon on Saturday April 30. See Attached information for instructions.
o B-Teams will NOT be permitted.
o Paper entries will not be accepted. Teams Must register on-line.
o After the entry deadline, you will only be permitted to make scratches; you may NOT add new athletes to events not registered.
o There will be an admission charge.
To help the meet run smoothly I ask that each school be prepared to provide two (2) volunteers to help with the meet. I will have some high school athletes present to help run the field events and finish line/awards. I ask that you remember this is a CYO event and the athletes are the important focus and not winning an event. Therefore follow the enclosed rules for participation and please do not put an athlete in an event that she is not ready.
The entry fee for the meet is $130.00. This year you will be able to enter
Two (2) people per individual running event
One (1) person per individual field event
Two (2) relay teams per event
NO B-Team Entries.
The standing jump will offered for ALL divisions. – Please register athletes under the “Triple Jump”
Please note that the Distance Medley will be entered under the Sprint Medley (200,200,400,800) event.
Checks are due by the day of the meet and should be made payable to “St. Clare Boosters”. If you have any questions please call me between 8:00 PM and 10:00 PM at 1-216-731-8575 or firstname.lastname@example.org.
I hope you can come on May 1st.
Entry Fee: $130.00 – payable to St. Clare Boosters
Helpers: Each team is asked to provide two (2) helpers to assist with field events or at the finish line.
Smoking: Smoking is prohibited inside the fence of the stadium area. This is both a Hawken School and a CYO Rule.
Team Limit: We reserve the right to limit event entries. So get your rosters in as soon as possible.
Parking and ALL cars must be parked in the parking lots. NO cars are to be parked along the roadway. No Spectator Concessions: cars (except handicapped) are to be parked within the fenced area. Concessions and Restrooms will be
Stadium Infield: No one besides meet workers will be allowed on the infield of the stadium. High Jump athletes are to remain outside the fence until their grade level is called. Spectators and coaches are to remain outside the restricted competition area.
Spikes: Allowed in all running events and the running long jump and high jump. No spikes or shoes that can hold spikes are allowed in the shot put, discus and standing jump.
Jewelry: Please review the Jewelry rule with your athletes. They are not permitted to wear necklaces, bracelets, earrings, or other items during competition. Watches are permitted as equipment.
Uniforms: Each team is required to provide each athlete with at least a uniform jersey. This uniform must indicate the team competing for and of course the “CYO” Emblem. These uniforms are to be worn by all athletes for both the running and field events. Relay teams are to wear identical uniform jerseys. Failure to have a uniform top will be grounds for a foul in a field event and not being placed in a running event. Failure to have matching uniforms for members of relay teams will be grounds for disqualification (Read your CYO Rulebook for details). So make sure ALL of your athletes have a jersey identifying your team to wear.
Participation: Athletes MAY participate in a maximum of two (2) running events, and one (1) field event. An athlete who participates in a grade level individual event or relay must remain in that grade for the entire day.
Lane /Heats: Lanes for individual events and the 4x100m Relay will be based upon time. Other relays will be assigned lanes on a random draw. Races with two heats will be decided by comparing the times of the two heats. The second heat will contain the faster athletes.
Running Events: In multiple heat finals times will be compared between the heats. The last heat is the fastest heat. All
athletes will be assigned lanes in the bullpen. This area will be by the 100M starting area. Athletes are to
report to this area as soon as their event is called. Please note that the Distance Medley will be
entered under the Sprint Medley (200,200,400,800) event.
Field Events: Three (3) attempts will be given to each athlete. The following starting heights will be used: 5th grade 3’0”, 6th grade 3’3”, 7th grade 3’6”, and 8th grade 3’9”. The bar will be raised in 3” intervals until the bar reaches 4’0”. Once at 4’0” the bar will be raised by 2” increments. When the bar reaches 5’0” it will be raised in 1” increments. In the Shot Put the athlete will throw twice in a row, measure the farthest & then get third throw in order. Please register athletes under the “Triple Jump”
Bullpen: All athletes will be assigned lanes in the bullpen. Coaches and Parents are to remain outside of the bullpen area. To keep the meet moving along the meet clerk needs to have the undivided attention of your athletes. This area will be by the 100m starting area. Athletes are to report to this area as soon as their event is called.
Relay Rules: 4x200M Relay, Open 4x100M Relay, 4x400M Relay, Sprint Medley(1,1,2,4) and Distance Medley (Sprint Medley - 2,2,4,8) team may be made up of athletes from any grade running any leg.
Grade Level 4x100 Relay team must consist of athletes from the same grade level. If an athlete moves up for a relay she must remain at that level for other events.
The use of Fly Zones or Acceleration Zones is not permitted
Awards: Individual awards will be given for 1st through 6th place in each event. At the end of the meet a team trophy will be given to the 1st and 2nd place team in the large and small school divisions. Awards will be presented at the end of the meet.
Scoring: Teams will be awarded points based upon the 10-8-6-4-2-1 point scale. The points and places will be awarded for each event across both divisions. For example, if the 4x400m is won by a small school team that team will receive 10 points, if a large school is second it will be given 8 points, a large school is third it gets 6 points, a small school is fourth it gets 4 points. To clarify, there will only be ONE set of individual awards given, just as in the past. The scoring will be done as if it was one large meet, except the large school with the most points wins that division, and the small school with the most points wins that division.
Team Division: Teams will be placed in divisions based upon the number of athletes listed on the official CYO Roster. Meet management will establish a cut off point, once entries are received.
Relay Markings: 4x100 Exchange Zones are ALL Yellow to Yellow
4x200 1st & 2nd exchange zone is Red to Red, 3rd exchange zone is Yellow to Yellow
4x400 1st leg in lanes, 2nd leg will exchange in lanes & then cut-in off of the turn on the backstretch. 3rd & 4th exchanges are California style (positioned off the final turn) and can cut-in immediately.
Sprint Medley (1,1,2,4) Start race with a 1 lap stagger – 1st three legs are in lanes at Yellow 4x100 marks.
4th runner receives hand-off in lane then may cut-in immediately.
Distance Medley (Sprint Medley – 2,2,4,8) Start race with a 1 lap stagger. 1st & 2nd legs stay in lanes at
Yellow 4x100 marks. 3rd leg receives hand-off in lane & then cut-in immediately. Last
exchange is California style (positioned off the final turn) and can cut-in immediately.
PRELIMINARY ORDER OF EVENTS
1:00 PM Announcement of Teams and CYO Prayer - Meet at Finish Area
1:15 PM 6th - 8th Grade Field Events
1:15 PM Distance Medley (200-200-400-800) 2
1:25 PM 4th & 5th Grade 100m Prelims 10
4th & 5th Grade 800m Run 2
4th & 5th Grade 400m Dash 12
4th & 5th Grade 200m Dash 12
4th & 5th Grade 100m Final 2
2:50 PM 4th – 6th Grade 1600m Run 2
3:00 PM 4th & 5th Grade 4x100m Relay 6
Open 4x100m Relay 3
Sprint Medley Relay (100-100-200-400) 3
4x200m Relay 3
4x400m Medley Relay 1
3:30 PM 4th - 5th Grade Field Events
3:45 PM 6th - 8th Grade 100m Prelims 15
6th - 8th Grade 200m Dash 20
6th - 8th Grade 400m Dash 12
6th - 8th Grade 800m Run 3
6th - 8th Grade 100m Final 3
5:40 PM 7th - 8th Grade 1600m Run 2
5:50 PM 6th - 8th Grade 4x100m Relay 6
6:15 PM CYO Prayer and Award Presentations
PLEASE TELL YOUR ATHLETES THAT RUNNING EVENTS TAKE PRIORITY OVER FIELD EVENTS. THE ATHLETE SHOULD CHECK OUT OF THE FIELD EVENT AND REPORT TO THE BULLPEN WHEN CALLED.
NO ONE EXCEPT MEET OFFICIALS AND PARTICIPATING ATHLETES ARE ALLOWED IN THE FENCED AREA OF THE TRACK. ALL PARENTS ARE TO REMAIN OUTSIDE THE FENCE AROUND THE TRACK.